Medical Secretary 9 - Med GFT Sec UWO S104307

Posting Period

Open:         April 30, 2024 

Deadline:   May 6, 2024 

COPE

Department Name

Medical Affairs - Respirology Medicine 

Supporting Dr. Dhaliwal  the Medical Secretary is responsible for planning and monitoring the daily organization of the clinic/office and providing secretarial support to the physicians in their clinical practice as well as some academic responsibilities. This includes, but is not limited to, answering of telephones and contacting patients; general reception duties; scheduling of patient appointments; liaising with other medical and health professionals to facilitate patient referrals; preparation of correspondence; letter transcription; transcribing clinical notes. Academic responsibilities might include scheduling of meetings, keeping academic portfolios updated and organized.  Office is fast paced with many urgent referrals caring for a sick patient population, previous experience in the care of cancer patients is preferred.

What we offer:

• Regular Full-Time
• Rate of Pay: $26.523 per hour - $28.726 per hour
• Hours of work: 37.5 hours per week
• Health and Dental Benefits & Pension Plan (HOOPP)
• Career development and training opportunities
• Employee Wellness Initiatives

Qualifications

• Successful completion of a two (2) year diploma in Medical Office administration, or an equivalent combination of education, training, and experience as determined by the hospital
• Minimum two (2) years recent, related experience in a Physician’s office
• Demonstrated proficient computer software skills - conversant with LHSC software, office tools, patient registration, scheduling program etc.
• Demonstrated proficient dictatyping skills
• Demonstrated proficient knowledge of medical terminology and OHIP billing procedures
• Demonstrated proficient general bookkeeping and accounting skills
• Demonstrated ability to effectively communicate professionally (both verbal and written) with all staff, patients, and their families
• Demonstrated ability to work independently with minimal supervision
• Demonstrated ability to organize and prioritize effectively and accurately in a setting of competing demands
• Demonstrated excellent problem solving and decision-making skills
• Ability to maintain confidentiality and be empathetic and sensitive to patient needs as per hospital policies
• Ability to identify and bring forward to the physician, issues/items, and concerns
• Demonstrated practice and commitment to the principles of patient and family centered care
• Demonstrated practice and commitment to patient and staff safety at LHSC
• Demonstrated practice and commitment to LHSC’s Vision, Purpose and Values
• Demonstrated ability to attend work on a regular basis

Immunization Requirements:

Before beginning employment at LHSC, all new hires will be required to: 

• Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox), Hepatitis B, Tetanus/ Diphtheria/Polio; Meningitis;  
• Provide documentation of the Tuberculosis skin testing (two step);  
• Provide proof of Health Canada-approved COVID-19 vaccination reflective of Ontario Health’s current definition of being fully vaccinated  

For more information visit https://www.lhsc.on.ca/careers/health-review-requirements 

We are committed to providing a safe, healthy and inclusive work environment that inspires respect.  LHSC is committed to employment equity and diversity in the workplace and welcomes applications from equity-denied groups including Indigenous people, racialized people, women, persons with disabilities, and 2SLGBTQIA+ persons. LHSC is also committed to ensuring an accessible and inclusive recruitment process.  Upon individual request, we will endeavor to remove any barrier to the hiring process to reasonably accommodate candidates, including those with disabilities, while maintaining a fair, consistent and equitable recruitment approach.  Should any applicant require accommodation through the application, interview or selection processes, please contact Recruitment Services at 519-685-8500, extension #34321 or recruitment@lhsc.on.ca .

As part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process.

Your interest in this opportunity is appreciated. Only those applicants selected for an interview will be contacted. Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (original document) completed in the last 6 months.

Please be advised, if you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. As per the Government of Canada, LHSC is considered a hospital/healthcare organization, even if an employee is functioning in a non-patient facing role. Individuals on a work or study permit seeking employment in this sector may be required to complete additional steps in the process, including but not limited to a medical exam, which may also apply to employees looking to renew their work permits. It is the employee’s accountability to ensure they are adhering to their specific work permit restrictions, and we encourage all candidates and LHSC employees to be proactive and review restrictions as soon as possible as it could be a lengthy process.