Administrative Team Assistant

The Administrative Team Assistant provides confidential functional administrative support to the Clinical Coordinators of the Southwest Centre for Forensic Mental Health Care. Support includes, but is not limited to, the collation and preparation of various program metrics, initiative tracking and reporting, and organizing onboarding/orientation activities of new employees. In addition, the Administrative Team Assistant will support project work and also coordinate procurement and ordering of supplies and equipment.. Integral to this role is the ability and willingness to adapt to changing needs in a healthcare environment.

Essential Qualifications

• Ontario Secondary School Diploma or recognized equivalent by the Province of Ontario
• Two year Post Secondary Diploma in office administration
• Demonstrated intermediate level proficiency in Excel, Word,Outlook, Microsoft Teams,Powerpoint, and Sharepoint
• Two years' experience working in an administrative support role
• Previous work experience in a health care setting
• Experience using email system such as Outlook required
• Experience working with data, spreadsheets and reports
• Carries out duties with professionalism, using discretion, and maintaining confidentiality at all times
• Proven time management skills with the ability to multi-task, problem solve, meet multiple competing deadlines and changing priorities, and work under pressure
• Detail-oriented and maintains a high level of accuracy
• Uses diplomacy, tact and good judgment in decision making
• Maintains a proactive, positive and professional attitude at all times
• Highly motivated, creative thinker with good problem-solving skills
• Effective interpersonal communication, collaboration, customer service, and organizational skills
• Ability to work effectively in a team environment with frequent interruptions
• Ability to communicate and manage leader expectations based on triaging of competing priorities
• Knowledge of a Safety Culture in a Health Care Setting in compliance with the OHSA

• Proficiency in French would be an asset

• St. Joseph's Health Care London through its affiliation with Western University and Fanshawe College is a leading research and teaching hospital. As an employee of St. Joseph's, you will be expected to engage in role related teaching and research activities in addition to any of your clinical duties

• Provide documentation you have received two doses of the Covid-19 vaccine (primary series, boosters and/or XBB) OR one dose of XBB vaccine at least 14 days prior to the start date.
• Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox)
• Provide documentation of the Tuberculosis skin testing