Research Admin Assistant I - Critical Care - London Health Sciences Centre Research Institute

Posting Period

Open:           July 29, 2025

Deadline:      August 5 , 2025

Non-Union

Job Summary

At London Health Sciences Centre Research Institute (LHSCRI), our teams pioneer discoveries that transform the health of adult and paediatric patients around the world. As the research institute of London Health Sciences Centre (LHSC), we conduct research where patient care is delivered, working alongside patients, families, health-care providers and academic partners like Western University. We are leaders in advancing the understanding, diagnosis, treatment and management of diseases and health conditions through a diverse research program that ranges from laboratory-based science to clinical trials. Our research has a global impact as we build on LHSC's 150-year legacy of health innovation and drive forward medical breakthroughs that make a difference in the lives of patients and their families. 

The Research Admin Assistant supports the assigned research team in the conduct of laboratory based or clinical research studies under the direction of the assigned leader.

Responsibilities and Accountabilities:

• Management of leaders/team calendar(s), provides administrative support in organizing, scheduling and attending research meetings. Assists with coordinating onsite or offsite events including marketing, registration, catering, technology and speakers. Assists with maintaining documentation binders pertaining to research study participants and projects. Oversees clerical functions related to office supplies, mail, filing and equipment; overseeing inventory, purchases, services, etc. Administers/monitors research related billing procedures and financial transactions such as invoicing, cheque requisitions and expense tracking /reporting. Supports the preparation of the research groups operating budget. Assist with the orientation, training and timekeeping of research staff and students.
• Answer enquires; triaging and directing to research staff as appropriate with discretion and judgement of urgency. Maintains office inventory; reconciling received goods against orders to verify accuracy. Oversees maintenance requests. Maintains up-to date records and files of all research admin duties. 
• Verifies/reconciles financial reports, investigates/reports and discrepancies; Initiates payment of all expenses incurred.
• Assisting with research project planning, budgeting and start up activities, gathering information and documents for Research Ethics Board submissions, performing basic statistical analysis, and ensures appropriate follow up with research participants and project team members.

Teaching, Learning and Research 

London Health Sciences Centre is proudly one of Canada's largest acute-care teaching and research hospitals. LHSC has an unwavering commitment to lifelong learning, with education agreements in collaboration with over 55 schools, hospitals, and community agencies from across Ontario, Canada and internationally; among our many education partners, our three regional partners are Western University, Fanshawe College, and Thames Valley District School Board. LHSC provides students with a place that they can learn and discover knowledge and skills to take them forward in their careers as health care professionals. Approximately 2,900 Nursing, Health and other students ranging from secondary school to university graduate level programs receive training at LHSC every year. As an employee of LHSC, you will be expected to engage in role-related teaching, professional development, and research activities in addition to standard position duties and responsibilities. 

Temporary Full Time

Rate of Pay:          $25.25 - $31.56 per hour

Hours of Work:     Full time, 37.5 hours per week

Duration:              12 months, possibility for renewal

Qualifications

• Education required; undergraduate degree, Master's Degree preferred.
• Minimum 2 years recent related experience in a similar role; preferably in a research environment 
• Proficient in the use of MS Office Suite
• Excellent oral, written and interpersonal communication skills. Personable and courteous in working relationships;
• Self-driven and proactive with good organizational, problem-solving, and multi-tasking skills;
• Flexible and willing to learn and adapt to different work assignments in a team setting;
• Ability to maintain strict confidence, exercise discretion and good judgment.
• Proven ability to follow processes with a high attention to detail;
• Demonstrated knowledge of and commitment to the principles of patient and family centred care
• Demonstrated knowledge of and commitment to patient and staff safety at LHSC
• Demonstrated ability to attend work on a regular basis

Has your experience been obtained through alternative pathways? LHSC acknowledges that skills, education and lived experience come in many forms and may have been developed differently from those listed in the job posting. Although LHSC has discretion in determining whether a candidate meets the qualifications and licensing requirements, we welcome applications from those with different experiences who may not meet every requirement listed. Tell us your story and apply today with your resume! 

We are committed to providing a safe, healthy and inclusive work environment that inspires respect. LHSC is committed to employment equity and diversity in the workplace and welcomes applications from equity-denied groups including Indigenous people, racialized people, women, persons with disabilities, and 2SLGBTQIA+ persons. LHSC is also committed to ensuring an accessible and inclusive recruitment process. Upon individual request, we will endeavor to remove any barrier to the hiring process to reasonably accommodate candidates, including those with disabilities, while maintaining a fair, consistent and equitable recruitment approach. Should any applicant require accommodation through the application, interview or selection processes, please contact Recruitment Services at 519-685-8500, extension #34321 or recruitment@lhsc.on.ca . 

As part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process. 

Your interest in this opportunity is appreciated. Only those applicants selected for an interview will be contacted. Successful candidates, as a condition of job offer, would be required to provide a satisfactory police information check (original document) completed in the last 6 months. 

Work/Study Permit

Please be advised, if you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. As per the Government of Canada, LHSC is considered a hospital/healthcare organization, even if an employee is functioning in a non-patient facing role. Individuals on a work or study permit seeking employment in this sector may be required to complete additional steps in the process, including but not limited to a medical exam, which may also apply to employees looking to renew their work permits. It is the employee's accountability to ensure they are adhering to their specific work permit restrictions, and we encourage all candidates and LHSC employees to be proactive and review restrictions as soon as possible as it could be a lengthy process. 

Immunization Requirements:  

Before beginning employment at LHSC, all new hires must provide documentation related to LHSC's Health Review requirements. For more information and a detailed list of requirements, please visit Health Review Requirements | LHSC.